PROTECTING YOUR PRIVACY
By Post – Suite 779, 28 Old Brompton Road, London, SW7 3SS
By email – email@example.com
By telephone – 00 44 (0)7850 556 869
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
PLTJ collects two kinds of information: personal information that you choose to supply us and non-personal information such as your IP address.
Personally identifiable information
Newsletters, donations and contacting us: If you subscribe to the PLTJ newsletter, request additional information about PLTJ and the work we do, submit a donation online, or participate in any of our services or events that require personal information, we may request your name, mailing address, telephone number and email address in order to respond to your enquiries. PLTJ may collect and store the information you choose to provide us, to send you information about us. If you make a donation to PLTJ and elect to pay online, PLTJ will collect the necessary financial information. PLTJ collects and stores some information including name, address and email address, to send users information about PLTJ. We will not disclose financial information except as necessary to fulfill users donation requests. PLTJ collects such financial information in a secure manner and discards such financial information after processing.
When we interact with you we may also collect notes from our conversations with you, details of any complaints or comments you make. We might record your identity where the law requires it.
We will only ask for and use your personal data collected for the purpose stated at the point at which it is collected. If we believe your data is no longer needed for this purpose we will not process your data further.
Non-personally identifiable information
IP Addresses and Environmental Variables: PLTJ may also collect information through IP addresses or environmental variables. An “IP Address” is a number used by computers on the network to identify your computer so that data can be transmitted to you. “Environmental variables” include, among other things, the domain from which you access the Internet, the time you accessed our web site, type of web browser and operating system or platform used, the Internet address of the website you left to visit PLTJ, the names of the pages you visit while at our website and the internet address of the website you then visit. We collect all of this information to allow us to detect broad demographic trends, to provide information tailored to your interests and to enhance your experience on our website. This information may be aggregated in an anonymous manner.
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected when we pursue business and which does not materially impact your rights, freedoms and interests.
PLTJ has a legitimate interest in maintaining a record of its donors, subscribers and activities as part of its business interests.
We may share personally and non-personally identifiable information with third parties that help manage our website and databases with our partners, affiliates or other third parties.
If the law requires us to we may need to collect and process your data, for example we can pass on details of people involved in fraud or other criminal activity affecting PLTJ to law enforcement agencies.
We may collect your social media username, if you interact with us through those channels, to help us respond to your comments, questions and feedback. The data privacy law allows this as part of our legitimate interest in understanding our audience. If and when you wish to change how we use your data, you’ll find details below in our ‘What are my rights’ section.
You have the right to access the personal information we may hold about you. This is free of charge and will be supplied to you within one month of your request.
You can object to our processing of your personal information for direct marketing purposes.
You have the right to ask that we stop any consent-based processing of your personal data after you withdraw your consent.
When you withdraw consent, or object and we do not have a legitimate interest to continue, or once the purpose for which we hold the data has ended your information may be deleted from our records, archived or anonymised. We may however keep it if we have a legal obligation.
You have the right to request a copy of any information about you that PLTJ may hold at any time to check whether it is accurate. To ask for your information, please contact our Data Controller on the contact details provided.
Whenever you have given us your consent to use your personal data you have the right to change your mind and stop future communications. You may also opt out in some cases of our processing of your data where we have a legitimate interest.
To protect the confidentiality of your information and the interests of PLTJ, we will ask you to verify your identity before proceeding with any request for information. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to request such information.
We may send you relevant and personalised communications by post or email. We will do this on the basis of our legitimate interest only.
You are free to opt out of hearing from us at any time.
Sometimes we are required to inform you about certain changes. For example, updates to this Privacy Notice and where we have a legal obligation such as a duty of care or safeguarding. These administrative messages will not include any marketing content and do not require prior consent when sent by email. If we didn’t use your personal data for these purposes, we would be unable to comply with our legal obligations.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
There are several ways you can stop communications from PLTJ.
Click the ‘unsubscribe’ link in any email communication that we send you. We will then stop any further emails and will delete your information in line with your rights unless we have a legal obligation to keep it. You can also stop communications by contacting us using the information provided herein.
You may choose not to provide PLTJ with any contact information. However, if you do so, we will be unable to respond to your request for information about PLTJ.
If you feel that your data has been handled incorrectly, or you are unhappy with the way we have dealt with your query about the way we use your personal data, you have the right to complain to the Information Commissioners Office (‘ICO’) which regulates the use of information in the UK.
You can call them on 0303 123 1113 or go online to www.ico.org.uk/concerns
If you are based outside the UK you have the right to complain to the relevant data protection supervisory authority in your country.
If you would like to discuss any aspect of this policy or the way PLTJ processes your information please contact us on the details provided above.